Software maker exposes hidden data

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Here is what they are basically say to do:

From: http://www.metadatarisk.org/best_practice/best_prac_overview.htm

How Do I Protect My Microsoft Office Documents?

The following top ten best practice tips should be followed to ensure your organization is protected from the risk of document metadata:

1. Establish an enterprise-wide metadata policy and determine what metadata is of risk to you and why
2. Remove all Microsoft Word documents from your web-site
3. Implement an enterprise-wide Metadata removal application
4. Ensure your Metadata removal application has the ability to centrally enforce your metadata policy
5. Ensure your Metadata removal application is integrated to your email system for complete protection
6. Ensure your Metadata removal application contains functionality to review a report of existing metadata in documents before cleaning or sending to others
7. Encourage the use of sending PDF files, which have already been cleaned by a metadata removal application, to external parties where appropriate.
8. Remove all metadata from your template library to reduce the risk of any metadata being inherited from previously used documents
9. Turn ?Highlight Track Changes? on before sending documents to others to review if a history of changes exists
10. Click View-Comments from your Microsoft Office application before sending documents to others to review if a history of comments exists

How can I ensure that important documents remain secure and confidential?

The following steps can ensure that documents that you send or share with others remain secure and confidential:

* Establish an enterprise wide metadata policy and deploy an enterprise-wide Metadata removal application
* Distribute published documents in a metadata-free PDF format
* Encourage PDF security and file encryption by selecting a PDF conversion technology that incorporates these features
* Consider sending documents in zip format with a zip password

Posted by: B.O.F.H.   Posted on: 08/23/04 You are currently: a Guest | Members login | Terms of Use

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